Actual Workflow ID

Indicates the ID of the workflow in which a document is being processed.

Annotation

Shows the annotation of a document.

Note: In the header data of a document, the Annotation field is hidden by default.

Attachment

Shows an icon.

Click on the icon to open the document in display mode.

Barcode

Shows the barcode adhered to the image of a document.

Changed by

Indicates the user that last changed a document.

Changed on

Shows the date and time of the last change to a document.

City

Indicates the location of a document's vendor.

Classification

Shows values specific to a customer.

Customer-specific values such as Board can be used to assign authorizations.

Company Code

Shows the company code of a document.

Completed

Shows whether a document has the status Completed  (SAP Fiori) /   (SAP GUI).

An X indicates that the document status is Completed  (SAP Fiori) /   (SAP GUI).

For information on document status, see Order Confirmation Monitor: Document Status.

Complete name

Shows the full name of the last user that accepted or processed the work item.

Created by

Shows who created the SAP purchase order.

Created on

Shows when the SAP purchase order was created.

Creation Date

Indicates the date on which the work item was created.

Creation Time

Shows the time at which the work item was created.

Currency

Indicates the currency used in the document.

Current processing time

Shows the amount of time that a document is taking in the current workflow step.

Format: Days:Hours:Minutes

The time will only be displayed when the checkbox Current processing time is activated in the search.

Customer field 13 to Customer field 18

Shows data specific to a customer.

Deletion flag

Shows whether a document has the status Deleted  (SAP Fiori) /  (SAP GUI).

An X indicates that the document status is Deleted  (SAP Fiori) /  (SAP GUI).

For information on document status, see Order Confirmation Monitor: Document Status.

Document category

Shows the confirmation category of a document.

A possible value would be AB (Order Confirmation).

Entry time

Shows the time and date when a document was created.

External status

Indicates the external status.

You can assign the document any value as the external status.

Item category

Indicates the part of a document to which a line relates.

Possible values are H (document header) and I (PO item)

Last agent

Shows the user name of the last user that accepted or processed the work item.

Line item

Indicates the item number of a PO item.

Message Class

Indicates the ID or class of a notification regarding a document.

Message Number

Indicates the number of a notification regarding a document.

Message Type

Indicates the type of a notification regarding a document.

Possible values are:

Message Variable

Indicates the text of a notification regarding a document.

The notification text can be divided into as many as four columns. This is why the Message Variable column exists four times.

Name

Shows the vendor name of a document.

Number of agents

Shows how many users are responsible for the document.

Order Acknowledgment

Shows the order confirmation number of the vendor.

Plant

Indicates the plant of a PO item.

Process ID

Shows the process ID of a document.

The process ID is assigned by xSuite. The purpose of a process ID is to identify a document throughout the process of workflow-supported document approval.

Processing status

Shows the processing status of a document.

The processing status of a document in the Order Confirmation Overview is always W.

For information on the status of document processing, see Order Confirmation Monitor: Processing Status.

Purchasing Document

Shows the purchasing document number of a document.

Purch. organization

Shows the purchasing organization.

Pur. group

Shows the purchasing group.

Record

Shows the record number of a document.

If you wish to see the document in display mode, click on the number in the Record column.

Record type

Shows the record type of a document.

Reference

Shows the reference number of a document.

Role

Indicates the role of the user that accepted the document as a work item.

For information on roles, see Overview of Workflow Tasks.

Scan date

Indicates the date on which the purchase order was scanned.

Scan user

Indicates the user that scanned a document.

Status

Indicates the internal status.

Possible values are:

Status

Shows the status of a work item.

For information on the status of work items, see Order Confirmation Overview: Status of Work Items.

Supplier

Shows the vendor number.

Task

Shows the ID of the workflow task.

TCode Display PO

Indicates the transaction with which the document is being processed.

Total processing time

Shows the total amount of time that a document is taking in the workflow.

Format: Days:Hours:Minutes

The time will only be displayed when the checkbox Total processing time is activated in the search.

Type

Shows the work item type of a document within the SAP workflow, e.g. W (dialog work item).

User Name

Shows the user name of the user that started the workflow for a document.

User, who created the WI

Shows the user name of the user that started the workflow for a document.

UUID

Shows the UUID of a document.

The UUID is only used for multi-backend systems.

Work Item ID

Shows the internal identification number of a work item.

Work item text

Shows a short description of the workflow task in which a work item is located.

xSuite Interface Application

Shows the application, e.g. XF_CONFIRM.